11 Jan The best bookkeeping software for the dental industry

It’s hard to imagine a dentist that is still running their practice in the dark ages with old school accounting and bookkeeping techniques like using ledger sheets or basic excel spreadsheets. If you are “that” office OR you are using software that isn’t working as well as you would like, listen up. Today we are going to be giving you the low-down on the best bookkeeping software out there today. Get your notepads ready.

Quick Books Online

This is our top choice and the recommended software we would suggest for all the bookkeeping done for your practice. Quick Books Online is designed to be user-friendly, and you can easily share your data with your bookkeeper. Giving us all access to all the information we need quickly and easily. Some of the benefits are:

• Remote access, you and your bookkeeper will be able to see the data
• No backups and your data are secure
• You can quickly look up reports and other critical information
• You can sync your bank account and easily track expenses
• Free tech support
• A free app to access your info

Just the basic program gives you a multitude of options, but if you move up within plans, you can get even more functionality, like more users, more inventory options, etc. The main advantage with Quick Books overall is that they have been at this for a long time and are years ahead of the other cloud accounting programs out there.

Quick Books Desktop

Our second choice if you have a desktop program already and don’t want to convert everything to an online experience is Quick Books Desktop. This program, of course, must be installed on your computer. You can share your files with us, and we can take it from there. The desktop version may be better for different types of businesses. The benefits of Quick Books Desktop vs. online are:

• Multiple inventory tracking options
• Batch invoicing
• Industry-specific opportunities

If we had our choice, we would always suggest the online version because the online one also comes with free tech support and unlike the desktop version where you need to buy a new upgrade every three years, with online you do not. We understand that converting isn’t always an option and will work with our client to make things work, regardless of the program they are using.

Xero

Similar to Quick books, Xero also provides a very user-friendly online experience. As with all software, the one you use first is usually the one you will find is the one you are most comfortable with, but some people do find that this software is easier to use than Quick Books. Often it is just personal preference. Xero is a New Zealand based software, but since everything is cloud-based these days, it doesn’t matter much where you live to be able to access the software. Xero has most of the same benefits as Quick Books Online but here are a few differences:

• More simplified layout
• Aggressive development schedule
• More users allowed with online
• Fewer hardware requirements
• More integrations with other programs

How we work with these software programs

How Rochon & Associates would utilize these programs is to take your reporting from your practice management software, whether that is Dentrix, Abeldent, Logitech, Tracker or Orthodent and input the figures into the bookkeeping software. Want to know how Rochon & Associates practices a pro-active approach to your bookkeeping? You can read our last post here.

Read this whole post and are still unsure of what software program is right for your practice. Feel free to get in touch with us today!

Have you used any of these programs? Feel free to comment below on which one you preferred and why.